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  • Writer's picturePatrick Murtha

Self-Employed? Here’s Your Tax Preparation Checklist

Being self-employed brings many freedoms, but also unique tax responsibilities. Unlike traditional employment, self-employed taxpayers need to manage their tax obligations throughout the year actively. As tax season begins, here’s a comprehensive checklist to help you prepare your taxes efficiently and maximize your deductions.

Gather all documents that report your income, including 1099-NEC forms from clients, bank and payment service statements and records of any other income. Collect receipts and records for all business-related expenses. Categorize them into areas such as home office, travel, supplies and equipment.

Understand where you may be able to find deductions to decrease your tax burden. If you’ve purchased equipment for your business, understand the rules of depreciation and how they apply to your tax situation. If you use part of your home regularly and exclusively for business, calculate the deductible amount for its use. As a self-employed individual, you may be able to deduct premiums paid for medical, dental and qualifying long-term care insurance. Retirement contributions can be deductible.

Ensure that your business and personal expenses are clearly separated by using different bank accounts and credit cards. This makes record keeping more straightforward and accurate.

Familiarize yourself with the Self-Employment Tax and understand how it applies to your net earnings. Be aware of the need to pay estimated taxes quarterly to avoid penalties. Mark your calendar with relevant tax deadlines, including quarterly estimated tax payments and the annual tax return due date.

After your return has been completed, review it to understand where you might make better financial decisions for the next year. Consider adjusting your estimated tax payments if there were significant changes in income.

Keep track of all expenses, including travel, utilities, office supplies and advertising. Maintain thorough and organized records of all income and expenses and consider using accounting software tailored to the needs of the self-employed.

By staying organized, understanding your tax obligations, and planning ahead, you can navigate the self-employed tax landscape with greater ease and confidence. Use this checklist as a guide to prepare for the tax season and consider seeking professional advice for complex situations.

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